3 Best Examples of Testimonial Request Letters

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Customer testimonials are essential as they play a significant role in driving sales. Getting your happy customer to share their written or video testimonial is something that’s mostly not taken seriously enough even though they’re essential for future business. How to send testimonial request letters or emails to customers is one big challenge that businesses of all sizes face.

After reading this article, you’ll be able to:

  • Draft the perfect email template for your needs
  • Get more testimonials from your happy customers
  • Boost your sales and marketing with great customer testimonials.

You can now listen to this article by clicking the player below.

3 Best Examples of Testimonial Request Letters That You Can Copy

Customers, no matter how delighted they’re with your product, will rarely leave a review themselves let alone a high-quality written or video testimonial.

The probability of customers sharing customer testimonials is significantly low so the obvious thing to do is to ask for a testimonial and expand your customer relationship and reach potential customers with more ease. You have to actively gather testimonials!

You have to reach them with your testimonial request. You have to send them testimonial letter emails so as to get a positive response and receive testimonials from them.

Here Is What We’ll Cover

Below are some of the best examples of testimonial letter emails that you can send to your customers. Take ideas from these customer testimonial request emails and testimonial templates. You can then come up with your own customized email template and simply ask for a testimonial.

Here we go.

1. Formal Request

formal b2b testimonial letter

This is a formal testimonial email request template that can easily be personalized to each customer. Automatically.

Checklist for formal testimonial request template

There are a few things that you need to ensure your formal testimonial request letter has.

1. Refer to the milestone in the testimonial letter

The customer should have achieved a milestone with your product. It could be anything ranging from completing a year, a reorder, upgrade, etc.

2. Get the timing right

The request for a testimonial email should be sent immediately after the milestone is completed. If delayed, it won’t be replied to. Customers tend to forget quickly so a delayed request won’t result in a genuine review. It’s a good idea to use automation to do this. You can even integrate testimonial collection directly into your CRM to get the timing 100% on point each time.

time your testimonial request letter right

3. Provide example customer testimonials

Share a link to the testimonial page with the customer where the review will be published. This testimonial request email template doesn’t share a link, but you should use one to show your customers how they’ll be used and to get inspired by existing testimonials.

4. Let them choose the format

Let the customer submit any review type based on their preference. Don’t restrict them to a specific review format. Give them the option to submit a text or video testimonials. If it fits your business, you can even add the option to add photos and product videos!

5. What’s in it for them?

You can choose to use incentives, such as, discount codes, tokens, free training, free lunch… However, when using these email templates, incentives aren’t necessary.

Customers who have been with your business for some time and are satisfied, are the least interested in an incentive. Sending an incentive won’t persuade your customers to leave a review – good overall customer experience will.

This is a formal example of a testimonial letter that works best for a wide range of businesses and you can use it as a testimonial request email template. It is essential to be formal when requesting video testimonials as they require more effort from your existing customers but this can be boiled down to just a few sentences when you get the experience you need. An automated email approach is open at this point which will speed up getting client testimonials.

A Perfect Solution for Either Written or Video Testimonial

Don’t forget to tweak the testimonial request email templates before adding them to your testimonial page. Feel free to personalize them and align them to your business so that you appear original when making testimonials requests.

Collect testimonials through professional communication and maybe offer a discount code, free t shirt, gift card, or some other form of reward to further motivate happy customers to fill out your submission form. This way you get social proof to help you acquire new customers and you can start influencing prospects in as little as a few weeks.

Start asking testimonials from your most loyal customers. You can then use their customer testimonials as examples.

You can even use automated emails or any other powerful tool to help you update accounts automatically through CRM system integrations when you start going through your customer base and reaching out to other customers. You can ask your account manager for help with who to reach out to.

2. Postal Mail Request

testimonials via snail mail

Not all customers are email-friendly. Even in today’s time, a lot of people still prefer postal mail and it isn’t a smart move to ignore these customers.

Contacting customers for testimonials only through email can be a mistake.

You can also send a testimonial request through postal mail as well. The template above is a perfect example of testimonial letter for postal mail. Here are a few things that you need to send testimonial requests through post:

  1. A cover letter
  2. Testimonial letter (or form) that the customer needs to fill
  3. A sample testimonials (not necessary though)
  4. A stamped envelope

Again, you can’t send this request letter to any customer rather define a criterion and send it to customers who have achieved success with your product.

Refer to the milestone they have achieved with your product and ask them to fill the testimonial form.

Make sure you don’t add URLs in the letter because you’re contacting customers who are not computer-friendly so adding URLs will make them feel uncomfortable.

You don’t have to send them an incentive necessarily. However, a self-addressed stamped envelope is a must so they can send the filled testimonial form back without spending any money.

The testimonial form should include all the questions that the customer needs to answer so add a few words related to that. Use a Likert scale questionnaire. Add a feedback or comment section so customers can share their views about your product or their experience that you somehow forgot to include in the form.

3. Service Industry Request

service-industry-request

The best time to get a review of a product is right after a sale. If you’re interested in getting reviews on customer experience and sales process, send a testimonial request after a customer has purchased a product successfully and you do it with a testimonial request email.

This example of a testimonial request email works best for businesses in the service industry. Send it to your loyal customers when you have finished their project. This is the perfect time to get feedback on the deliverables.

testimonial request email template

So you can use this template for both physical products as well as services that you offered to a client.

4 Things You Should Include Here in Your Testimonial Request:

  1. Refer to the sales or project. Share its details in the email.
  2. Send an email after 1-2 days of the sale for first impressions. Don’t send it immediately. If you’re sending it to a client, ensure that you have sent your email after a reasonable time. Give your client due time to review your project before appearing in the customer’s inbox to request testimonials.
  3. The testimonial form should be relevant to the product (project) and the sales process. Don’t keep it general. It isn’t a good idea to ask questions related to the benefits that a customer gets from your product right after the sale and you’ll get quality testimonials.
  4. Give customers the option to submit a review in a format they’re comfortable with. Don’t restrict them.
optimize testimonial request letters

An Easy Way to Every Customer Testimonial

Getting people to leave an honest review isn’t easy. You have to send them the right testimonial request emails at the optimal time via the right channel without being pushy when requesting testimonials.

So there is a couple of options you could go for when you ask for customer testimonials and impact the decision the customer makes:

  1. You could sign up for our software that is specifically designed for getting customer feedback and testimonials. You can enroll the free version here!
  2. Or you could just start testing different templates on your own. Tweak sentences describing what you need to improve the open and response rates. You’ll get better with time as you’ll test different variables of testimonials requests and learning from your previous post.

The examples covered in this post are for idea generation only so don’t use them directly to ask for testimonials. You don’t have to use these templates exactly what they are. Using the same thing over and over again can kill email conversations which you don’t want to do when you request a testimonial.

Regardless if you are using email automation to go through your clients’ contact information or you are asking to provide feedback manually, getting a good testimonial and adding it to your landing page achieved fantastic results for many businesses!

In general, building a template and a process that works takes a lot of tweaking, so if you choose that road you should start now and you can become a customer service leader in no time and reach other clients!

On the other hand, you can also start using our software and just follow a process we have tested and tweaked for years.

5 Different Tools for Requesting Testimonials (+ Their Strengths & Weaknesses)

This section will briefly introduce the 5 different testimonial tools to use in 2022 and list the strengths and weaknesses of each.

1. Trustmary

After having produced over 5.000 high-quality customer video testimonials, Trustmary developed a software that is designed to gather and share social proof in written and video formats. Furthermore, these testimonials can then be embedded to wherever you wish and tracked with the same software.

idea growth flywheel

Strengths:

  • Easy to request testimonials from all customers with one survey
  • Extensive selection of ready-made and tested survey templates
  • You can gather an unlimited number of both written and video testimonials
  • On average, 20% of satisfied customer leave a review
  • Can be natively integrated with your CRM (Hubspot, Pipedrive, …)
  • All your existing testimonials from other services can be imported
  • Free options available

Weaknesses:

  • The product is constantly being improved, so you need get used to new features popping up
  • If you have many customer touch points, you might need assistance in implementing the system to all of them. Luckily, we have a great customer success team to help you!

2. Email

You can send all your customers email by hand and ask for testimonials!

Strengths:

  • No sign-ups needed
  • Fast to send one
  • Making a personal testimonial request can possibly increase the probability of answering

Weaknesses:

  • Really time-consuming to send to all customers
  • A lot of back-and-forth messaging is often needed
  • Spam issues can occur if you send mass emails
  • Not easy nor intuitive to respond to

3. Phonecall

When was the last time you received an actual call from a business and they weren’t trying to sell you anything? Calling your customers to ask for testimonials will definitely make you memorable.

Strengths:

  • Personal and probably very memorable
  • Offers you insights on how your customers feel about you (if they have the time to talk with you)

Weaknesses:

  • Very time-consuming for both you and your customers
  • It’s best to have your testimonials in digital form so you can use them online
  • Might be annoying for customers if they’re busy when you call

4. Mail

Not all of us are tech savvy. It might be that some of your customers don’t have access to email. Remember the include a response envelope that already has a stamp on it!

Strengths:

  • Reach customer groups that don’t use email or whose email address you don’t have
  • Personal touch

Weaknesses:

  • Very pricy, due to all the manual labor and postal charges
  • Risky, because the costs are so high and you can’t predict if anyone will answer
  • If you get responses, you need to spend time making them online testimonials

5. Text message

Text messages are a very convenient way to ask for testimonials. They should be sent right after a purchase or visit to be relevant for the respondent.

Strengths:

  • Fast to reply to
  • Will offer a lot of quantitative data
  • Sending can be automated to take place directly after a triggering event

Weaknesses:

  • People often don’t provide open feedback via text messages
  • Some won’t answer due to text message prices

Further Reading

In case you’d like to dig deeper into the world of testimonials, we recommend reading the following articles others have found useful:

Tips for Sending NPS Email Surveys to Your Customers for Maximum Results

How to Make a Testimonial Video? Top 5 Things to Consider

Creating a Good Customer Feedback Form: 5 Useful Samples

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